2017 National Winter Maintenance Peer Exchange

DoubleTree by Hilton Hotel & Suites Pittsburgh Downtown
1 Bigelow Square | Pittsburgh, PA 15219
Hotel: (800) 222-8733 | Direct: (412) 281-5800 | Fax: (412) 642-2231

September 12-13, 2017

About the Event

The 2017 National Winter Maintenance Peer Exchange is a unique opportunity for winter maintenance professionals to share best practice information, coordinate and learn about current efforts, and contribute to the generation of strategic new research ideas and initiatives.

The event, which is sponsored by the Aurora, Clear Roads, and Snow and Ice Pooled Fund Cooperative Program (SICOP) pooled funds, is held every other year and has continued to grow in attendance since the initial meeting in 2007.

Registration Information

Registration fees for the meeting include the cost of meals during the meeting (breakfast, lunch, breaks, but not dinner). If you are an invited guest or a member of the Aurora or Clear Roads pooled funds, there is no registration charge. For all others, registration fees are listed below.

Single Day Entire Exchange (2 days)
Registration Fees $100 $200

Please contact Judy Thomas at (515) 294-1866 or jathomas@iastate.edu with any questions or to modify your registration options or information.

Vendors

Exhibition (vendor) booths are available for $650 per booth. The meeting format provides vendors with the opportunity to participate in all aspects of the meeting. To encourage discussion, the snacks during each meeting break will be served within the foyer adjacent to the vendor booth spaces. In addition, the Tuesday night reception will provide each vendor that has a booth an opportunity to introduce itself to the group and be recognized for its current and past participation.

The minimum cost for vendor registration is $850, which includes the $650 booth fee plus registration for one person (a $200 value). Each additional participant must register separately for an additional $200 per person. The registration fee includes meals during the meeting (breakfast and lunch) as well as snacks during each break.

For more information, download the invitation to vendors.

Vendors will receive the following:

  • 6 ft by 30 in. skirted table, with 3 ft of space on every side of the table
  • 2 chairs
  • Complimentary WiFi
  • Electricity is available upon request for an additional fee. If you wish to have electricity at your booth, please notify Judy Thomas, 515-294-1866, jathomas@iastate.edu.

Vendors may start setting up as early as needed on Tuesday, September 12.

Vendors can ship their displays to the hotel before the event. The first five boxes are complimentary, and any additional box will be charged a $10 handling/storage fee. Boxes may be shipped to this address:

DoubleTree by Hilton Hotel & Suites Pittsburgh Downtown
1 Bigelow Square
Pittsburgh, PA 15219
Attn: Iowa State: 6th National Winter Maintenance Peer Exchange

Cancellation Policies

Registrations canceled on or before August 30, 2017 will be refunded all registration fees minus a $75.00 cancellation fee. No refunds will be made after August 30, 2017. However, at no additional cost organizations may send an alternate or substitute for a registrant who is unable to attend.

Register

Gluten-free, vegtarian, etc.

Your hotel stay will be booked for you at the conference hotel (DoubleTree by Hilton Hotel & Suites Pittsburgh Downtown) based on the nights you indicate below. If you have special accommodation needs, please contact Judy Thomas directly at (515) 294-1866 or jathomas@iastate.edu.

Please indicate your nights of stay below:

A limited number of hotel rooms have been reserved as a block at the site of the event for $139/night (not including taxes). The guest room block will be held until 12:00 PM on Friday, August 11, 2017.

To make a reservation, contact DoubleTree by Hilton Hotel & Suites Pittsburgh Downtown at (800) 222-8733 or the visit the reservation website. The three-letter code for the block is ISU and the group name is "Iowa State: 6th National Winter Maintenance Peer Exchange".

Tentative Agenda, DoubleTree by Hilton Hotel & Suites Pittsburgh Downtown

Pooled Fund Meetings in Advance of Peer Exchange (Members Only)

Monday 9/11
8:00 AM – 5:00 PM Aurora, Clear Roads, SICOP Meetings

Peer Exchange

Tuesday 9/12 — Day 1
7:00 AM – 8:00 AM Breakfast
8:00 AM – 9:30 AM Consortia Meetings
9:30 AM – 10:00 AM Break – networking and time with vendors
10:00 AM – 11:30 AM Consortia Meetings
11:30 AM – 1:00 PM Lunch
1:00 PM – 2:15 PM Opening Session
  • Host State Welcome (30 minutes)
  • Introductions (45 minutes)
2:15 PM – 3:15 PM Panel Discussion – Moving Research to Operations: Implementing Change in a Risk Adverse Environment
3:15 PM – 3:45 PM Break – networking and time with vendors
3:45 PM – 4:45 PM Panel Discussion – Committee Briefings on Research Completed and Underway
  • Aurora
  • Clear Roads
  • TRB Winter Maintenance
  • TRB Transportation Surface Weather
  • SICOP
  • FHWA
  • MDSS Pooled Fund
Full briefings will be prerecorded and available before the NWMPE. This panel will be to discuss specific questions from the audience.
5:30 PM – 8:00 PM Reception – Evening with Industry – Hotel
Wednesday 9/13 — Day 2
7:00 AM – 8:00 AM Breakfast
8:00 AM – 9:45 AM State Best Practice Presentations
  • SBPR #1 (20 min)
  • SBPR #2 (20 min)
  • SBPR #3 (20 min)
  • SBPR #4 (20 min)
  • SBPR #5 (20 min)
9:45 AM – 10:15 AM Break – networking and time with vendors
10:15 AM – 12:00 PM State Best Practice Presentations
  • SBPR #6 (20 min)
  • SBPR #7 (20 min)
  • SBPR #8 (20 min)
  • SBPR #9 (20 min)
  • SBPR #10 (20 min)
12:00 PM – 1:00 PM Lunch
1:00 PM – 3:30 PM Breakout Sessions (floating break as needed)
3:30 PM – 4:30 PM Report Out – Wrap up – Adjourn

Pooled Fund Meetings after Peer Exchange (Members Only)

Thursday 9/14
7:00 AM – 8:00 AM Breakfast
8:00 AM – 12:00 PM Joint Meeting: Aurora, Clear Roads, SICOP
  • Recap 2017 NWMPE
  • Review RNS and discuss opportunities for each
  • Review current research for overlap and opportunities for collaboration
12:00 PM Adjourn